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eQMS ROI calculator: budget by tier, not by seat
Quality work belongs in the system, recorded by the people who do it. This eQMS ROI calculator estimates what per-seat licensing would charge for all of them, and shows what changes when QMSdesk™ prices your whole organization by tier.
Positioning estimates, not measured results: Approx. 60% lower 5-year TCO vs. legacy per-seat suites, Legacy per-seat licenses of approx. $800–$1,500 per user per year
Estimate your 5-year eQMS TCO
What changes when you budget by tier
Everyone in, one tier
QMSdesk is priced by organization tier, never per seat, and every tier includes every module. Operators, technicians and supervisors can all record quality work in the system, without a seat conversation for each one.
Growth never locks anyone out
Your tier's seat limit is advisory. If your team grows past its band, nobody is locked out, and moving to the next tier is a commercial conversation, not an access problem.
Your records stay yours
If a module is ever suspended, every record in it stays readable and exportable.
Services scoped in writing
Implementation, migration and validation support are each scoped separately, in writing, so you see every cost before you commit to it.
Three tiers, every module in each
Early-Stage & Startup
1–25 users.
Growth & Mid-Market
26–250 users.
Enterprise & Multi-Site
251 users and above, with unlimited users.
Document control, quality events, CAPA, change control, training, risk, audits, supplier quality, management review and reporting are included in every tier, with the platform services that connect them.
How to read your eQMS ROI calculator estimate
Both figures are positioning estimates that compare QMSdesk with legacy per-seat suites. They aren't measured results from a QMSdesk customer, and they aren't a quote.
Your real eQMS TCO depends on your headcount, the scope of implementation and migration, and the validation support you choose. For a figure you can budget on, ask us for a written proposal for your tier.
Early-stage and growth teams can also apply for the 2026 Early Adopter Program.
Questions buyers ask
How does the eQMS ROI calculator work?
It multiplies the number of people you enter by approx. $800–$1,500 per user per year, our positioning estimate for legacy per-seat licenses, and shows the result per year or over five years. It also shows the QMSdesk tier that fits your headcount.
Is the 60% figure a measured result?
No. "Approx. 60% lower 5-year TCO vs. legacy per-seat suites" is a positioning estimate, not a result measured at a customer.
Why doesn't the calculator show a QMSdesk price?
We quote by tier in a written proposal, scoped to your organization. Implementation, migration and validation support are scoped separately, in writing, so each cost is visible.
What if we grow past our tier?
Nobody is locked out. The seat limit is advisory, and moving to the next tier is agreed with you.
Which modules are included?
Every module, in every tier.
See what your budget buys
Bring one workflow, and we'll show you QMSdesk running it, with every module your tier includes.