CompareFrom SharePoint or a file server
Moving from a SharePoint QMS to QMSdesk
A SharePoint QMS keeps your documents organized and versioned. QMSdesk™ keeps the quality process around them: who signed, what each signature meant, who needed training, and proof that none of it has changed since.
What you gain moving to QMSdesk
Signatures that say what they mean
Every signature re-authenticates the signer, with multi-factor authentication where your tenant requires it. QMSdesk records what the signature means from a controlled vocabulary of signature meanings, and the signature commits in one transaction with the change it approves.
The right person at every signature
An author, a reviewer and an approver are always different people, checked as each signature is applied. The author never sees the option to approve their own document, and high-criticality documents need two independent approvers.
Training that follows approval
When a document is approved, training is assigned to the people it affects. The document takes effect after a grace period, 14 days by default, so your team is trained before the new version applies. Quizzes are graded against a frozen snapshot of the questions.
A trail that proves itself
Every audit-trail entry is SHA-256 hash-chained to the one before it, and the database keeps the log insert-only. Each day, QMSdesk re-verifies every chain and confirms every signature still points to its record.
Your existing SOPs, migrated honestly
Bring your current SOPs in batches, each under one signed migration attestation. Every migrated document carries a permanent "Migrated" badge, and QMSdesk never presents it as approved inside the system. From its next revision, it follows your full signed lifecycle.
What stays familiar
Author in the editor, or upload a source file
Keep writing your SOPs the way your team already does.
Controlled copies
A controlled-copy PDF carries a "CONTROLLED COPY" banner and a signature log, and every download is logged.
Cross-references
Typed links between documents, a "Referenced by" view, and flags when a reference goes stale.
Search
Global search across documents and every other record, respecting permissions and site scope.
External documents
Standards, guidance and quality agreements sit alongside your SOPs as reference documents, with their provenance and a "not internally approved" banner.
Questions buyers ask
Can we import our documents from SharePoint?
Yes, as files. Export the current versions, then import them in batches through the import wizard. Each batch is signed under one migration attestation.
Will our migrated SOPs show as approved in QMSdesk?
No. They carry a permanent "Migrated" badge, and QMSdesk never creates approvals that didn't happen in the platform. Their history stays honest, and their next revision runs through your signed lifecycle.
Can our team keep signing in with Microsoft?
Yes. QMSdesk supports SAML 2.0 single sign-on with Microsoft Entra, as well as Okta, Google Workspace and custom SAML.
Does QMSdesk support 21 CFR Part 11?
QMSdesk is designed to support electronic-record and electronic-signature controls relevant to regulated use, including the hash-chained audit trail, re-authentication at every signature and recorded signature meaning. The certification under Part 11 §11.100(c) is yours to file with the FDA.
How long does the move take?
The target for a first working workflow is 8–12 weeks, depending on scope, data readiness and your team's availability.
Bring one SOP. We'll show you its whole life in QMSdesk.
Bring a document your team revises often, and we'll take it from draft to approval, training and a controlled copy.