CompareFrom a large enterprise eQMS
An enterprise eQMS alternative built from your regulations up
Moving from a large per-seat suite? QMSdesk™ is an enterprise eQMS alternative that keeps the controls your inspectors expect, brings everyone into the system on a tier price, and runs on the rules of the regulations you work under.
What you gain moving to QMSdesk
Everyone in the system, on a tier price
QMSdesk is priced by organization tier, never per seat, and every tier includes every module. Operators record deviations where they happen, and anyone can report an event. Suppliers answer corrective-action requests through a single-use link, with no account and no seat. If your team grows past its tier, nobody is ever locked out.
Approx. 60% lower 5-year TCO vs. legacy per-seat suites, set against legacy per-seat licenses of approx. $800–$1,500 per user per year. Both figures are positioning estimates, not results measured at a customer. Model your own numbers.
A first working workflow, targeted in 8–12 weeks
The target for a first working workflow is 8–12 weeks, depending on scope, data readiness and your team's availability. You scope it in writing, then build it along the six-stage Configuration Runway in the tenant you'll go live in.
Configuration that comes from your regulations
Twelve regulatory profiles, built from a registry of 27 regulations, standards and guidelines, set your event types, signing roles, deadlines and retention. Hold GMP and a device line together, and the longest retention and the shortest deadline apply. Profiles can be added at any time and never removed.
Workflows that stay the way you approved them
Every workflow is one versioned definition. Administrators can't edit steps or reroute transitions, direct status writes are rejected, and a daily check flags any live workflow behind its current definition. After go-live, a setting that affects your validated state changes only through approved change control.
A validation scope in writing
QMSdesk's core platform is validated, and your system is validated by you. Every engagement includes a written validation scope, and Akatalyst's practitioners can deliver your share of the work.
The enterprise controls you keep
Authority where it belongs
9 core roles plus the roles your profiles add, permissions checked by key, and segregation of duties checked as each signature is applied. The Administrator holds no record-approval authority.
Records you can prove
Every audit-trail entry is SHA-256 hash-chained, the database keeps the log insert-only, and every chain is re-verified daily. See the audit trail.
Sign-in and integration
SAML 2.0 single sign-on with Okta, Microsoft Entra, Google Workspace or custom SAML, and a REST API with OAuth client credentials and OpenAPI documentation.
Many sites, one system
Site tokens in numbering and site scope in search. The Enterprise & Multi-Site tier covers 251 users and above, with unlimited users.
Oversight you can open
Five Command Center views, where every figure opens the records behind it, and time-boxed, read-only Inspection View accounts for inspectors. See reporting.
Controlled privileged access
Break-glass and vendor support access are time-boxed, logged and never able to sign.
Moving to an enterprise eQMS alternative, step by step
Step 1 of 5
Build your regulatory profile
Choose the profiles that match the regulations you work under.
Step 2 of 5
Walk the Configuration Runway
Foundation, Access Control, Modules, Workflows, Implementation and Go-Live. Operational modules stay locked until setup passes its gates.
Step 3 of 5
Bring your documents
Import in batches, each under one signed migration attestation. Every migrated document carries a permanent "Migrated" badge.
Step 4 of 5
Test in your real tenant
Your people run real records in their own roles. The test records are kept as evidence and filtered out of live KPIs.
Step 5 of 5
Go live on two signatures
Evidence-based readiness checks, then separately signed technical and quality attestations.
Questions buyers ask
How does tier pricing compare with per-seat licensing?
QMSdesk is priced by organization tier: 1–25, 26–250, or 251 users and above. Every tier includes every module. Our positioning estimate is approx. 60% lower 5-year TCO vs. legacy per-seat suites.
Does QMSdesk work across multiple sites?
Yes. Numbering can carry a site token, search respects each person's site scope, and the Enterprise & Multi-Site tier has no user limit.
How long does the move take?
The target for a first working workflow is 8–12 weeks, depending on scope, data readiness and your team's availability.
Can we bring our existing controlled documents?
Yes. They come in by batch under a signed migration attestation and keep a permanent "Migrated" badge, so their history stays honest.
Who validates QMSdesk?
QMSdesk's core platform is validated, and your system is validated by you. We'll walk you through the full record under a mutual NDA, and your written validation scope sets out what remains yours.
Bring one workflow. We'll show you QMSdesk running it.
Bring the process your current suite makes hardest, and we'll run it in QMSdesk with you.